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Product Features

Key
Available in the Art Trade Edition - Feature available in the
ARCHEION Stock Book for the Art Trade
Available in the Collector Edition - Feature available in the
ARCHEION Stock Book for the Collector
 

Avoid repetitive data entry:
Have you ever entered the same name in different ways or been frustrated by those long foreign words? ARCHEION has developed the Stock Book as a fully-relational database to liberate you from the drudgery of having to enter often-used key words, names or terms more than once.

Organise your stock into customised Categories:
Recognising the infinite variety of ways in which people in the art world organise their holdings, ARCHEION has developed for the Stock Book a facility which enables users to classify their possessions in the manner of their choice using linked categories and sub-categories.
 
 Available in the Art Trade Edition View example
 Available in the Collector Edition View example

Organise your stock according to Artist:
ARCHEION allows users to classify their holdings by ‘Artist’. It also allows you to attach to each 'Artist' entry a document containing his or her biographical details, exhibition listings, location of works, a bibliography and perhaps the prices fetched for his or her works.
 
 Available in the Art Trade Edition View example
 Available in the Collector Edition View example

Keep track of your stock:
By allowing you to define the various places where you keep stock, the Stock Book enables you to keep track of where each item is kept. Insurance declarations or claims, stock-taking and valuations made easy!
 
 Available in the Art Trade Edition View example
 Available in the Collector Edition View example

Manage your Contact and Client lists:
ARCHEION has developed for the Stock Book a facility which enables you to define the list of people with whom you have dealings in relation to your stock or collecting activities, be they Sellers, Consignors, Buyers, Partners or Consignees.
 
 Available in the Art Trade Edition View example
 Available in the Collector Edition View example

Store and retrieve address details:
The Stock Book integrates seamlessly with Microsoft® Outlook® so that you can easily create and retrieve the details of your Clients or Contacts, thus saving you the chore of having to keep more than one address book current.
 
 Available in the Art Trade Edition View example
 Available in the Collector Edition View example

Find information quickly and easily:
Ease of access to stored information lies at the core of the Stock Book's design. Its guiding principle is that there is little point in filing information unless you have the ability to retrieve it quickly and effortlessly.
 
 Available in the Art Trade Edition View Quick Search example
 Available in the Collector Edition View Quick Search example
 Available in the Art Trade Edition View Advanced Search example
 Available in the Collector Edition View Advanced Search example

Missing information:
Good intentions notwithstanding, it is likely that some records in your Stock Book will be incompletely filled in at any one time. Recognising how natural this is, ARCHEION provides the means to flag records that need going back to.

Attach pictures of your stock:
You can attach digital pictures of any format and size to your stock records. You can even view picture albums of your entire contents of your Stock Book or of selections from it.
 
 Available in the Art Trade Edition View example
 Available in the Collector Edition View example

Attach external files to your stock records:
You can attach any file or document stored on your computer network to your stock record. This is especially useful when you have accompanying documentation on a stock item which cannot be included in the Stock Card, for example an extensive discussion paper on the item or a group of digital photographs.
 
 Available in the Art Trade Edition View example
 Available in the Collector Edition View example

Generate labels for exhibitions and catalogues:
ARCHEION allows you to present the information stored in the Stock Book in the form of fully configurable labels on which you can even display pictures. Aside from creating exhibition display labels, this multi-purpose facility enables you to create catalogues of groupings of stock items and even reports on individual items.
 
 Available in the Art Trade Edition View example
 Available in the Collector Edition View example

Buy and sell items:
You can record every aspect of a transaction associated with the acquisition or disposal of an item in your possession.
 
 Available in the Art Trade Edition View example
 Available in the Collector Edition View example

Act as an agent for a seller:
You can record every aspect of a transaction where items have been entrusted to you by their owners on a sale or return basis.
 
 Available in the Art Trade Edition View example

Act as an agent for a buyer:
You can record every aspect of a transaction where you have been commissioned to purchase an item on a client’s behalf.
 
 Available in the Art Trade Edition View example

Partnership (joint ownership) deals:
Have you ever been defeated by the task of recording a stock transaction in which you own the item with one or more partners? The Stock Book enables you to document effortlessly every aspect of these complex deals.
 
 Available in the Art Trade Edition View example

Neither a calculator nor a degree in Maths needed:
However complex a transaction over a stock item may be, ARCHEION performs all the necessary accounting calculations for you.

Multi-currency transactions:
The art market being international in nature, the Stock Book is a fully-fledged multi-currency application. You can buy in one currency, sell in another and keep your accounts in a third.
 
 Available in the Art Trade Edition View example
 Available in the Collector Edition View example

Get the latest currency exchange rates:
You no longer have to waste time trying to discover what the exchange rate between currencies was on a given date. ARCHEION provides a seamless link for downloading current and historical exchange rates in real time from the internet.
 
 Available in the Art Trade Edition View example
 Available in the Collector Edition View example

VAT accounting made easy:
The drudgery of manually carrying out complex VAT calculations is a thing of the past! ARCHEION provides the facility for auto-calculating the VAT on both your domestic and export sales.
 
 Available in the Art Trade Edition View example
 Available in the Collector Edition View example

Operate under the Margin Scheme:
A peculiarity of the art trade not directly supported by any other software product, is the option to only charge VAT on the margin between the purchase and sale prices. Uniquely, ARCHEION has been specifically designed to enable you to operate under this scheme.
 
 Available in the Art Trade Edition View example

Invoices:
For each of your sales and even for your purchases, the Stock Book can quickly and simply generate an appropriate invoice in Microsoft® Word, whose appearance you can fully customise to match your stationery.
 
 Available in the Art Trade Edition View example
 Available in the Collector Edition View example

Receipts:
Every time you lend or consign out one of your items, the Stock Book can quickly and simply generate an appropriate receipt in Microsoft® Word, whose appearance you can fully customise to match your stationery. In the Art Trade Edition only, you can also issue receipts for items you receive on a sale or return basis.
 
 Available in the Art Trade Edition View example
 Available in the Collector Edition View example

Stock reports at the push of a button:
The Stock Book enables users to be on top of their much-hated paperwork and reporting obligations. Purchase and Sale reports or Stock Valuations are always up to date and available at the click of a button.
 
 Available in the Art Trade Edition View example
 Available in the Collector Edition View example

Deal with your customers:
The Stock Book provides the facility to set pricing guidelines for each item in your stock, enabling you and your staff to handle and log customer enquiries efficiently. You can even quote prices to foreign customers in their own currency.
 
 Available in the Art Trade Edition View example

Insuring your collection:
The Stock Book provides the facility to set valuation guidelines for each item in your collection, enabling you to handle insurance declarations or loan requests efficiently.
 
 Available in the Collector Edition View example

Track your holdings and expenses:
Items are often entrusted to third parties for restoration, framing, photography, shipment, testing, etc. You can record every detail of these activities, including any expenses associated with them, and produce the appropriate formal receipts.
 
 Available in the Art Trade Edition View example
 Available in the Collector Edition View example

Record consignment and loan agreements:
Whenever you decide lend an item to an exhibition or consign it to a dealer or auction house for sale to a third party, you can document every aspect the activity, such as the insurance valuation or commission arrangement, and produce the appropriate receipts.
 
 Available in the Art Trade Edition View example
 Available in the Collector Edition View example

Single and multi-user licenses available:
Suitable for both single and multi-user installations, the Stock Book contains all the security features required of an application for use in a network environment: no two people can update the same information simultaneously, yet every user can see instantly any updates made by others.

Data security:
To safeguard the confidentiality of your data, ARCHEION enables you to control access to the Stock Book by selecting the level of access permissions you wish to grant to individual users. The higher the commercial sensitivity of the information, the higher the level of permissions needed to access it.
 
 Available in the Art Trade Edition View example
 Available in the Collector Edition View example

Stock data backups:
You can be comfortable in the knowledge that the information you have entrusted to the Stock Book is secure from human error or hardware failure. ARCHEION provides a simple and user-friendly facility enabling you to schedule backups of your data at regular intervals.
 
 Available in the Art Trade Edition View example
 Available in the Collector Edition View example

Integration with Microsoft® Office:
The Stock Book application is fully integrated with Microsoft® Office. For example, you can:
  • export your stock data into Microsoft® Excel
  • generate invoices and receipts in Microsoft® Word
  • generate labels for exhibitions and catalogues in Microsoft® Word
  • add or view the contact details of your clients using Microsoft® Outlook®
  • retrieve address details for your invoices and receipts from Microsoft® Outlook®
 
 Available in the Art Trade Edition View Microsoft® Excel example
 Available in the Collector Edition View Microsoft® Excel example
 Available in the Art Trade Edition View Microsoft® Word example
 Available in the Collector Edition View Microsoft® Word example
 Available in the Art Trade Edition View Microsoft® Outlook® example
 Available in the Collector Edition View Microsoft® Outlook® example


 

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